Advancement Initiatives Coordinator

Reports to: Vice President, Advancement Initiatives
Position Status: Full-Time, Exempt
Location: Remote

Description

The Parkinson's Foundation (PF) makes life better for people with Parkinson’s disease by improving care and advancing research toward a cure. In everything we do, we build on the energy, experience and passion of our global Parkinson's community.

The Advancement Initiatives Coordinator is responsible for supporting the planning and execution of the Foundation’s national and chapter fundraising events, helping to drive volunteer engagement and supporting various advancement initiatives. The position will report to the Vice President, Advancement Initiatives and work closely with the special event and volunteer engagement teams. 

Responsibilities

Responsibilities include, but are not limited to the following:

Special Events 50%

• Helping organize OneCause revenue reports for Donor Services deposits every other week 

• Updating all special event revenue reports daily 

• Taking meeting minutes for national special event committee calls

• Making edits as needed to national and chapter event websites

• Researching new venues and vendors and sending out RFP requests for event/conference needs

• Helping to update yearly templates for eblast content, sponsorship packets, auction commitment forms, etc.

• Helping to transfer over/create new templates in Canva/Word/Excel for chapter staff

• Creating invoices and tracking sponsor payments across all special events

• Ensuring special event donor information is properly recorded in Raiser’s Edge

• Tracking special event budget details by updating budget spreadsheet with numbers after each vendor payment/invoice 

• Submitting vendor payments and new vendor paperwork to accounting 

• Keeping track of RSVPs for non-fundraising events, including wine events and research dinners, as needed

Volunteer Engagement 30%

• Maintaining volunteer records in Raiser’s Edge, generating reports, assigning actions, etc.

• Coordinating communication between volunteers and field team

• Serving as point of contact for general inquiries and supporting volunteer interest calls as needed

• Ordering materials for volunteers

• Submitting vendor payments and volunteer reimbursements to accounting

• Creating volunteer event registration pages

• Updating volunteer calendar and volunteer lists

Support Advancement Initiatives 20%

• Providing administrative support to the Senior Vice President, Chief Advancement Officer and the Vice President, Advancement Initiatives as needed

• Compiling the monthly Advancement Newsletter and helping to gather content for the quarterly Chapter newsletters from team members 

• Upkeeping internal distribution lists as new team members start or team members leave

• Serving as account representative with our materials vendor and maintaining the material portal 

• Submitting monthly shipping invoices for resources shipping 

Experience/Skills Required

• Passion for Parkinson Foundation mission

• Passion for event planning and volunteer engagement 

• Two years of project management/administrative experience

• Experience working with high-level volunteers

• Impeccable organizational skills and detail-oriented personality

• Excellent oral and written communication skills

• Self-starter and self-motivated

• Ability to travel to events and work a variety of hours including days, nights, and weekends

• Demonstrates the organizational values of excellence, teamwork, collaboration, integrity, positivity, dedication and responsiveness

Compensation

Salary for this position is competitive and depends on prior experience. In addition, a comprehensive benefits package is included. The salary range for this position is $40,000 - $50,000. The salary range for this position is